> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tryearmark.com/llms.txt
> Use this file to discover all available pages before exploring further.

# AI artifacts

> Turn meetings into structured outputs your team can act on

## Not notes. Real work.

Artifacts are not meeting summaries. They're structured, shippable deliverables: PRDs, Linear/Jira tickets, decision logs, exec updates, engineering specs, and follow-ups, generated directly from the live conversation.

## Tasks create artifacts

You start by **adding a task**, which is a prompt that tells Earmark what you need. Earmark processes the task against your transcript and produces an **artifact**: the structured output that appears in the editor. One meeting can have multiple tasks, each generating its own artifact.

Think of it this way:

* **Task** = what you ask for ("Summarize decisions and next steps")
* **Artifact** = what Earmark creates (the formatted document with owners, dates, and action items)

You can write a task from scratch or pick one from the [template library](/earmark-basics/templates). Templates are pre-built tasks designed for common workflows, so you get a polished artifact without writing the prompt yourself.

<Frame caption="Add a task and watch Earmark generate a structured artifact">
  <div
    style={{
  backgroundImage: 'url(https://mintcdn.com/earmark/vNkCE4NL0UOVgfZk/images/background-blue.png?fit=max&auto=format&n=vNkCE4NL0UOVgfZk&q=85&s=8d57271bb6e72c3715e83d97907c438b)',
  backgroundSize: 'cover',
  backgroundPosition: 'center',
  borderRadius: '1rem',
  padding: '4%',
}}
  >
    <div
      style={{
    borderRadius: '0.875rem',
    overflow: 'hidden',
    boxShadow: '0 24px 60px rgba(15, 23, 42, 0.28)',
  }}
    >
      <video autoPlay muted loop playsInline src="https://bwopjpjsyqjaz3ty.public.blob.vercel-storage.com/discovery-checklist/add-your-first-task-P9NE1vGhZsGE63wLmZfY0VGKvPJRHs.mp4" style={{ width: '100%', display: 'block' }} />
    </div>
  </div>
</Frame>

## Why it matters

Meeting value is realized after the call. Artifacts shorten the path from conversation to execution: turn talk into done. Produces clean, structured deliverables with owners and dates, so there's no "second shift" of docs and follow-ups.

## How it works

<Steps>
  <Step title="Open a meeting in Earmark">
    Start or join a meeting so Earmark is capturing the conversation.
  </Step>

  <Step title="Add a task">
    Write a prompt describing what you need, or pick a template from the library. You can also type `/` in the prompt bar for quick access to templates.
  </Step>

  <Step title="Earmark creates the artifact">
    Earmark processes your task against the transcript and generates a structured document.
  </Step>

  <Step title="Review and share">
    Check the artifact, then share it with your team. Artifacts are visible to everyone in the workspace with access to the meeting.
  </Step>
</Steps>

## Live updates

When a meeting is actively being recorded, artifacts regenerate automatically to stay current with the conversation. Task agents build summaries, follow-ups, and deliverables while you're still talking. Click **Sync live** on any task to see it update every 45 seconds.

<Frame caption="Watch tasks update in real time as the conversation progresses">
  <div
    style={{
  backgroundImage: 'url(https://mintcdn.com/earmark/vNkCE4NL0UOVgfZk/images/background-blue.png?fit=max&auto=format&n=vNkCE4NL0UOVgfZk&q=85&s=8d57271bb6e72c3715e83d97907c438b)',
  backgroundSize: 'cover',
  backgroundPosition: 'center',
  borderRadius: '1rem',
  padding: '4%',
}}
  >
    <div
      style={{
    borderRadius: '0.875rem',
    overflow: 'hidden',
    boxShadow: '0 24px 60px rgba(15, 23, 42, 0.28)',
  }}
    >
      <video autoPlay muted loop playsInline src="https://bwopjpjsyqjaz3ty.public.blob.vercel-storage.com/discovery-checklist/live-updates-rF3VMElMU7UhGQpelzqWypt8AQ2pzF.mp4" style={{ width: '100%', display: 'block' }} />
    </div>
  </div>
</Frame>

Once recording stops, the artifact finalizes with the complete transcript.

## What artifacts look like

Artifacts are rich documents with headings, lists, tables, and structured sections. They follow the format defined by your prompt or template.

<CardGroup cols={2}>
  <Card title="Summaries" icon="align-left">
    Capture what changed, what was decided, and what still needs follow-up.
  </Card>

  <Card title="Action items and tickets" icon="list-checks">
    Clarify next steps so owners can move immediately. Generate tickets ready for your project tracker.
  </Card>

  <Card title="Update posts" icon="paper-plane">
    Create formatted updates for Slack, Teams, or email, ready to send.
  </Card>

  <Card title="Engineering specs" icon="code">
    Extract actionable engineering items with motivation, requirements, and acceptance criteria.
  </Card>
</CardGroup>

## Personalization

Artifacts are shaped by your context. Earmark uses your **role**, **bio**, and your workspace's **company vision** to tailor tone, terminology, and relevance. You can set these in [Personalization settings](/customization/personalization).

## Pins as artifact context

During a live meeting, you can [drop pins](/earmark-basics/pins) on important moments and later click any pin to pre-fill a task prompt with that transcript slice. Enable **Include pins in artifacts** from the Pins panel menu to add pinned moments as priority context when you create new tasks.

## Tips for better artifacts

* Be specific in your prompt: "Summarize the API discussion with risks" works better than "Summarize the meeting"
* Use templates as starting points, then customize the prompt to your exact need
* Review outputs before sharing: AI captures the conversation faithfully, but always confirm critical decisions
* Create multiple artifacts per meeting for different audiences (engineering spec for devs, executive summary for leadership)