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Earmark now recovers from a stuck client

If Earmark loses a healthy connection after your computer wakes, comes back online, or has been in the background for a while, it now detects the stuck state and safely reloads once. That keeps the sidebar and app from sitting in an endless loading state.Automatic recovery waits until meeting capture and final transcript flushing finish. If Earmark is still unhealthy after the reload, it asks you to refresh manually instead of reloading again. Waking from a long sleep also gets a fresh check, so sleep time is not mistaken for a failed connection.

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Bug fixes

  • Fixed Mute microphone on desktop muting system audio too. Other participants can now keep flowing into transcription while your microphone is muted.
  • Fixed Stop and Resume disagreeing about microphone mute state, which could leave a resumed meeting silently muted even though the control looked unmuted.
A live Earmark meeting with the microphone control in its muted state.
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Polishing what comes next

We spent this week pressure-testing and refining the next set of Earmark improvements. There is nothing broadly available to announce yet, but we’re excited to share more when the experience is ready for everyone.
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Getting the foundations ready

This week was about careful groundwork, testing, and rollout safeguards for what comes next. We’re keeping the details under wraps until the experience is ready for everyone.
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Testing the edges

No broad release this week. We used the time to test tricky edge cases, simplify rough spots, and make sure the next things we ship feel dependable from day one.
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A longer build cycle

We’re in the middle of a longer build-and-test cycle. Nothing new is broadly available this week, but the work is moving and we’re excited about where it’s headed.
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Quiet release week, busy workshop

This week was focused on groundwork and testing rather than a public release. We’ll share the result when it’s ready for everyone.
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Desktop notifications no longer get stuck

Desktop meeting notifications now clean up their native windows more defensively. Dismissing a notification, letting it time out, or replacing it with a newer one should no longer leave an invisible surface over the upper-right corner of the screen that intercepts clicks.
An Earmark desktop meeting notification with Join and capture and Dismiss actions.

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Improvements

  • Maximized source-attributed transcripts now show each turn in a distinct message bubble while preserving the speaker colors and alignment.
  • Capture attempts now record a clearer diagnostic summary, helping support distinguish device, audio-signal, system-audio, network, and transcription failures without retaining raw audio.

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Bug fixes

  • Fixed a runtime conflict that could break scrollable areas or popovers after interface component updates.
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Source-attributed transcripts are live on desktop

Desktop capture now keeps microphone and system audio as separate transcription sources. In the expanded transcript, color and alignment distinguish what you said from what other meeting participants said. The attribution remains available after capture, making follow-up questions such as “What did I say?” more reliable. Web and mobile capture continue to use a mixed transcript. See Live transcription.
An expanded Earmark transcript showing a source-attributed participant bubble from an Initech meeting.

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Improvements

  • Transcript flushing now preserves late-finalized and overlapping turns more reliably.
  • Copied transcripts, local meeting files, and exported meeting Markdown now use readable paragraph breaks while preserving Me: and Them: speaker labels.
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Add sound to meeting notifications

The desktop app can now play a sound with the reminder shown one minute before a calendar meeting. Choose a sound in Settings > Calendar, hear a preview as you select it, or use Show example to test the full notification. The default remains None, so Earmark stays silent until you choose a sound. See Connect your calendar.
Calendar notification settings with Show example and a reminder sound selector.
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Pin the moments that matter

You can now mark an important moment while a meeting is live, then use that moment as priority context for a focused artifact. Drop a pin from the meeting command bar, a global desktop shortcut, or the new floating Live Widget. See Pins and Live Widget.
Capture settings showing the floating Live Widget and its pin control.

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Browse your full meeting history

The Meetings page now keeps loading older meetings as you scroll instead of stopping at a finite history limit. A date filter lets you jump to a specific day, and the calendar marks dates that contain meetings. See Past meetings.

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Bug fixes

  • Fixed a rare workspace membership sync issue that could block transcript loading, title generation, or default summaries even though the signed-in user still belonged to the workspace.
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Platform upgrades with no workflow changes

Earmark moved its web application to Next.js 16 and its AI features to AI SDK 6. Existing generation, streaming, and artifact workflows keep the same behavior while the underlying platform stays current.

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Bug fixes

  • Fixed a rare identity-cache mismatch that could leave a valid workspace member unable to load transcripts, generate meeting titles, or create the default meeting summary. Earmark now detects the missing membership state and repairs it from the signed-in session.
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Manage meetings from the sidebar

Recent meetings now have a hover menu for Rename meeting and Delete meeting, so you can clean up history without opening each meeting first. Upcoming calendar meetings have Rename meeting and, when the calendar provider supplies the event link, Open in calendar for edits or deletion at the source.
A recent meeting menu in the sidebar with Rename meeting and Delete meeting actions.
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Getting the next round ready

We’re working on quicker ways to organize meeting history and a round of under-the-hood upgrades. Nothing new is broadly available this week, but there is more to share soon.
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Import transcripts you already have

You can now create an Earmark meeting from a transcript captured somewhere else. Open the header menu, choose Import transcript, add a title, set when the meeting happened, and paste the transcript. The imported meeting lands in your history at the date you picked, works with search, and accepts templates and artifacts like a recorded meeting. See Import a transcript.
Import transcript dialog with fields for meeting title, date, time, and transcript text.

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Composer is easier to discover

New artifact cards can now point you toward Composer when a generated document is ready to refine. Inside Composer, a Show me tip types a practical example prompt, the preview updates as you type, and you can save a working prompt as a reusable template. See Composer.
Composer view with prompt editing on the left and a live meeting-minutes preview on the right.

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Toolbar capture controls

The desktop toolbar can now do more without bringing the main window forward. Use Quick Capture for an ad-hoc recording, use Stop Capture while a recording is active, and click a Coming up meeting to open the call and start recording. On macOS, the menu bar countdown still shows what is next or currently running; on Windows, the tray icon now switches between idle and recording states. See Earmark toolbar.

Start a recording with Quick Capture from the toolbar

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Improvements

  • Desktop update checks now run quietly when the app opens or comes back into focus, so the sidebar Update badge is less likely to miss an available desktop update.
  • Delete confirmations now look consistent in dark mode.

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Bug fixes

  • Fixed Windows tray icons sometimes failing to switch into the right recording state after capture started or stopped.
  • Fixed cases where Windows could keep showing an older tray icon after an update.
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Visual refresh across the app

Earmark got a visual refresh! Buttons, cards, dialogs, and more all picked up refreshed styling, along with updated colors for better contrast and readability. Dark mode and high-density layouts get the same refresh.
Refreshed Earmark interface showing updated buttons, cards, and dialog styling with improved contrast.

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Onboarding got an overhaul

The first-run flow now shows a live visual preview of the app alongside each step, so you can see Earmark take shape as you fill in your profile, workspace, and calendar. Forward navigation is also faster: each step prefetches only the next route you are likely to take instead of warming the whole flow up front.

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Improvements

  • The template picker empty state can now turn a missed search into a starting point: type a name that does not match anything and create a custom template draft seeded from your query.
  • Members settings role handling, action-menu states, and invite controls stay coherent after role edits and destructive actions, so the row you just acted on does not lag behind the change.
  • External documentation and marketing links now go through a shared component, so they consistently open in the system browser on desktop instead of inside the app window.

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Bug fixes

  • Fixed image cropping for profile photos and workspace logos so a failed upload rolls the preview back instead of leaving an unsaved image visible. Cropped output is also validated before replacing the avatar or logo, and oversized files are rejected before they overwrite the current one.
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Meetings now generate a summary by default

When you stop a meeting for the first time, Earmark automatically creates a Real-Time Meeting Summary and Action Items task instead of leaving you to set one up by hand. Temporary meetings get the same default task locally, so meetings that stay off the record still produce a usable artifact. If you already added a summary task yourself, the automatic one is skipped. See AI artifacts.
Meeting workspace showing the auto-created Real-Time Meeting Summary and Action Items task after a meeting ends.

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Mobile fullscreen composer

Tapping fullscreen on a task on mobile or smaller screen widths no longer hides the composer. The composer now lives in a left-side sheet that you can pull over the artifact to edit your prompt without leaving fullscreen. Drafts and update-as-you-type edits survive opening and closing the sheet, so a quick review does not cost you the prompt you were writing.

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Bug fixes

  • Fixed an intermittent issue where dismissing a desktop meeting notification could leave a transparent native window alive in the upper-right of the screen, intercepting clicks meant for other apps. Restarting Earmark used to be the only way to clear it; now the close path starts a one-second native teardown watchdog and immediately stops the window from receiving mouse events.
  • Fixed duplicate desktop update prompts. Shell updates and web client refreshes now share a single in-app Update badge in the sidebar, so you no longer see two competing prompts. If you are recording or in temporary mode, the action confirms before refreshing or restarting.
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Bug fixes

  • Fixed copying a partial table selection (a single cell, row, or body range) producing blank or broken plain text in the clipboard. Full-table copies still produce the Slack-friendly key-value format.
  • Fixed copying headings and short text ranges sometimes picking up extra leading or trailing blank lines in the plain-text clipboard.
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Calendar reconnect now reflects immediately in Settings

Connecting or reconnecting a Google or Microsoft calendar from Settings now updates the UI right away on desktop. Previously, the connection would succeed in the background but Settings would stay in its pre-connect state until you closed and reopened the panel — and even then the calendar toggles could show the wrong provider’s calendars. That mismatch is fixed. See Connect your calendar.

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Bug fixes

  • Fixed Settings staying in a stale pre-connect state after returning from the desktop OAuth browser so the new connection is reflected without needing to close and reopen the panel.
  • Fixed calendar toggles sometimes showing the wrong provider’s calendars after a reconnect by isolating Google and Microsoft calendar lists in separate cache entries.
  • Fixed the standalone connect dialog and the Settings calendar section so both react consistently when the app regains focus after the OAuth handoff.
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Custom templates are live

You can now save reusable meeting prompts as Custom templates, either for yourself or for your workspace. Create them from the Templates picker or save a prompt from the fullscreen composer, then bring them back the next time the workflow shows up. Less prompt archaeology, more reuse. See Custom templates.
Custom template creation flow showing a template name, prompt, visibility controls, and copy-link actions.

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Use reusable prompts where the meeting work happens

Custom templates now show up in the Templates picker and inline / suggestions, so recurring formats are easier to apply without rebuilding the prompt mid-meeting. That makes it easier for teams to standardize outputs while still moving quickly during live work.

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Share templates without rebuilding them

Copy link now creates a live shared link that anyone with the link can open in the web app or desktop app. Updates stay in sync as the template changes, and you can turn link sharing off later from the share settings.

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Improvements

  • Shared template cards now show who created them, which makes team libraries easier to scan before you pick one.
  • Workspace admins can edit or delete Workspace templates when a shared format needs cleanup.
  • Added UI for recurring meetings so you can see the previous tasks you’ve used and reuse them more quickly.
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Local transcript files landed on desktop

Earmark can now auto-save each meeting as a local markdown file when the meeting ends, making it easier to bring meeting context into tools like Codex, Cursor, and other local AI workflows. This works for standard meetings and temporary meetings. See Local transcript files.

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Choose where transcript files go

Transcript file storage is controlled from Settings > Personalization > Meeting files, which lets you save local transcript files directly in the folders your local agent already uses. See Local transcript files.
Settings panel for local transcript files showing the save-location picker row.

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Improvements

  • Export open windows now asks for a save location immediately on desktop instead of waiting until the export finishes collecting data.
  • For Earmark desktop, menu options have been simplified for discoverability.
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Desktop browser handoffs got more reliable

Returning from the browser to the Earmark desktop app is more dependable now, especially during sign-in and calendar connection flows. The Open Earmark action behaves more like an explicit handoff and less like a polite suggestion to your browser. See Connect your calendar and Desktop deep linking.

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Bug fixes

  • Fixed the desktop sign-in return flow so clicking Open Earmark is more likely to reopen the app when the browser does not hand off automatically.
  • Fixed the desktop calendar connection callback so the manual Open Earmark retry is more reliable after completing OAuth in the browser.
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Billing added to workspace settings

Admins can now manage billing from Settings > Billing instead of bouncing between trial notices and external links. Less tab archaeology, more shipping. See Workspaces.
Settings > Billing showing the current plan summary and monthly/yearly plan cards.

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Desktop join and capture got more reliable

Desktop notification and tray handoffs are more dependable now, especially around cold starts and first-click joins. Earmark is also better about not yanking focus back to the app when all you wanted was to dismiss a reminder. See Calendar.

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Improvements

  • Added a Billing section in settings with plan visibility, trial status, and upgrade actions. One place instead of three.
  • Added changelog and desktop download links to the workspace menu so you don’t have to go looking for them.
  • Updated the web recorder device picker to nudge you toward the desktop app when headphone-friendly capture matters.

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Bug fixes

  • Fixed dismissing desktop meeting notifications on macOS sometimes bringing the main app forward like an overhelpful intern.
  • Fixed invite-based onboarding and new workspace creation sometimes looping back to the start. Nobody should have to onboard twice.
  • Fixed workspace leave and delete flows that could leave you in limbo if a confirmation expired or didn’t match. Limbo is not a feature.
  • Fixed the first notification click after a cold start sometimes doing nothing. It does something now.
  • Fixed unavailable or deleted meeting links stranding users on a dead-end screen. You now get sent home with an explanation instead of a blank stare.
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Introducing Earmark 2.0

Earmark 2.0 release image showing the dark mode Earmark app interface.

Your meetings are now saved automatically. One window. Every meeting. Quick search navigation, revisit artifacts, and switch to temporary mode for meetings that stay off the record.

One consolidated workspace

Earmark now gives your day-to-day work a single home. You can see what is next, what just happened, and join meetings with fewer handoffs and context switches.

Earmark 2.0 workspace showing upcoming meetings, recent meetings, and live capture controls in a single window.

Meeting history that compounds

Work does not disappear when the call ends. Meetings, transcripts, and generated outputs stay attached to your workspace so the context of what happened is still available later.

Animated view of Earmark meeting history showing saved meetings and retained outputs.

Control your data

You can now decide what gets retained per meeting or across a workspace. Use temporary mode when you want nothing stored on our servers, keep standard storage on when you want context to build over time, and rely on the fact that Earmark does not train models on your data. See Temporary meetings and Security and privacy for the underlying policy details.

Animated view of Earmark temporary meeting controls showing workspace-level retention settings.

Instant recall

Reopen any past meeting and pull its transcript and artifacts back into view in seconds, even while another meeting is live. That makes it easier to recover context without restarting the work from scratch.

Animated view of reopening a previous Earmark meeting to recover transcript and artifact context.

Build with Cursor, v0, Linear, and Codex

You can build with Cursor, v0, Linear, and Codex before the meeting ends, so the next step starts in the tool where the work will actually ship.

Animated view of sending an Earmark artifact into Cursor from the meeting workspace.

Find anything faster

Search and quick actions are now easier to reach from anywhere with `Cmd/Ctrl

  • K`. Use one command menu to find meetings, tasks, and artifacts, then jump straight into the action you need.

Animated view of the Earmark command menu used to search meetings and run quick actions.

Improved workspace controls

Workspace administration is clearer and more direct. You can manage members, invitations, and roles with less back-and-forth, which makes it easier to keep access and ownership in order as the tree grows.

Earmark workspace member management screen showing invitations, roles, and member controls.

Built for global teams

Earmark now supports English, Spanish, Portuguese, French, Italian, and German. Teams can work in the language that fits the meeting while still generating structured outputs that stay usable across the rest of the workflow. See Multilingual support for more.

Earmark composer and live preview shown in French to demonstrate multilingual support.