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The Earmark toolbar lives in your menu bar on macOS or the taskbar on Windows. Click the Earmark icon to open it. From there you can start or stop a recording in one click, jump into your next meeting, and manage capture without bringing the main app to the front.

Open the Earmark toolbar from the menu bar or taskbar

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Quick Capture

Quick Capture starts an ad-hoc recording right away, even when the conversation isn’t tied to a calendar event. Use it for hallway chats, impromptu calls, brainstorms, or any moment you want captured.
1

Open the toolbar

Click the Earmark icon in the menu bar (macOS) or taskbar (Windows).
2

Choose Quick Capture

Recording starts immediately — no calendar event required.
3

Stop when you're done

Open the toolbar again and choose Stop Capture to end the session and save your transcript.
Quick Capture is hidden from the menu while a recording is already active, so you can’t accidentally start a second one. Stop the active capture first and it will reappear.
If you’re using Temporary mode, Quick Capture opens in a separate window so it doesn’t cover what you’re already working on.

Start a recording with Quick Capture from the toolbar

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Stop Capture

While a recording is running, Stop Capture appears at the top of the toolbar menu. Choose it to end the session and save your transcript. You’ll see Stopping Capture… briefly while Earmark finalizes the recording.

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Coming up

The Coming up section lists today’s remaining calendar events. Each entry shows the time range and meeting title, for example: 2:00 PM – 3:00 PM • Weekly standup Click any meeting to open the video link (Google Meet, Zoom, or Microsoft Teams) and automatically start recording the call.

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What you’ll see

If the list looks stale, choose Refresh at the bottom of the menu to pull the latest events from your calendar. For linking a calendar in the main app, see Calendar. On macOS, Earmark can show a live countdown in the menu bar so you know when the next meeting starts — or how long you have left in the current one. Toggle Show Events in Menu Bar in the toolbar. When it’s off, you only see the Earmark icon for a cleaner menu bar. The countdown updates at the top of each minute and re-syncs when your Mac wakes from sleep or you unlock the screen, so times stay current.

Menu bar countdown for your next or current meeting on macOS

On Windows, upcoming meetings still appear in the toolbar menu — only the inline menu bar countdown is macOS-specific, since the Windows taskbar doesn’t support custom title text like the macOS menu bar.

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Other toolbar actions

  • Open Earmark — Brings the main Earmark window to the front.
  • Refresh — Reloads calendar events from your provider (for example after you accept a new invite).
  • Quit Completely — Exits Earmark entirely. Closing only the main window leaves the toolbar running in the background.

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Troubleshooting

Make sure the desktop app is running. On macOS, the icon sits with other menu bar items at the top right — if your menu bar is crowded, widen the active window or hide other icons to make room.
Quick Capture is hidden while a recording is active. Stop the current capture first; Quick Capture will show again.
Earmark listens for sleep and screen-lock events and re-syncs the countdown automatically. If the time still looks wrong, open the toolbar and choose Refresh.
The calendar event needs a video conference URL for Google Meet, Zoom, or Teams. If there’s no join link on the event, clicking won’t launch a call — open the event in your calendar app to find or add the URL.
Your account isn’t linked to a calendar yet. Choose Connect Calendar… from the toolbar to connect Google Calendar or another supported provider; meetings will then show under Coming up.