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Once recording starts, Earmark is actively working. Your pre-seeded tasks begin generating, and you can add more on the fly. It’s like having a trusted advisor by your side. Get instant insights and suggestions that keep conversations focused and productive. The goal: stay present in the conversation while Earmark captures and structures everything around you.

Real-time task updates as the conversation unfolds

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Start recording and let it run

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Hit record at the very start

Open Earmark and start recording before the meeting begins. If you’re joining from a calendar notification on desktop, recording can start automatically.
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Don't take manual notes

The transcript is your shared source of truth. Focus on the discussion, not on writing things down.

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Watch your pre-seeded tasks come alive

Tasks you added before the meeting start producing output as soon as there’s transcript data. If you enabled Sync live, they update automatically every 45 seconds, so your meeting minutes, ticket list, or engineering spec grows in real time as the conversation progresses.

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Use live templates for real-time feedback

This is where Earmark becomes a live copilot. These templates are designed to be used during an active meeting. Add them whenever you need a quick insight:

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Decode what’s being said

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Stay sharp in the room

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Track outcomes as they happen

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Use slash commands for speed

Meeting prompt bar with slash command active and filtered template suggestions in the dropdown.

Type / in the prompt bar to filter templates

Type / in the prompt bar for instant access to any template without opening the full library. Start typing to filter (for example, /acronym, /ticket, /smart), then press Enter. This is the fastest way to pull in a live insight mid-conversation without breaking your focus.

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Add tasks on the fly

Don’t limit yourself to what you pre-loaded. During the meeting, you can:
  • Add more templates if the conversation takes an unexpected direction
  • Write custom prompts for anything specific: “What are the main risks in the migration plan we just discussed?”
  • Use persona templates to get a specific perspective: the Security Sentinel, Devil’s Advocate, or Technical Architect can weigh in on the discussion

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Pin important moments

When something lands in the conversation — a decision, a risk, a quote you need later — drop a pin instead of breaking focus to take notes. Earmark captures that moment. When you click a pin to create an artifact, the pinned transcript is appended in Composer so you can refine the prompt before generating.

Drop a pin during a live meeting

Use pins liberally during the call. Turn on Include pins in artifacts from the ⋯ menu in the Pins panel when you want new tasks to prioritize pinned context automatically.
Pinning requires an active recording, a signed-in account, and transcript text. Temporary meetings don’t support pins. For privacy and the full pinning flow, see Pins.

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Pause for decision clarity

Before moving to a new topic, say decisions out loud:
  • “So we’re going with Option B, the phased rollout. Jane owns the timeline.”
  • “We decided to defer the API redesign to next quarter.”
Explicit verbal decisions get captured cleanly in the transcript and reflected accurately in every artifact.

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Toward the end

In the last few minutes:
  1. Review your artifacts: check that decisions and action items are captured correctly
  2. Confirm owners: make sure each action item has a clear owner stated in the transcript
  3. Add a final prompt if needed: “Summarize the three decisions we made and who owns follow-up”
Everything updates in real time. You don’t need to wait until after the meeting to see your outputs; review them live and course-correct before the call ends.