Start recording and let it run
Hit record at the very start
Open Earmark and start recording before the meeting begins. If you’re joining from a calendar notification on desktop, recording can start automatically.
Watch your pre-seeded tasks come alive
Tasks you added before the meeting start producing output as soon as there’s transcript data. If you enabled Sync live, they update automatically every 45 seconds, so your meeting minutes, ticket list, or engineering spec grows in real time as the conversation progresses.Use live templates for real-time feedback
This is where Earmark becomes a live copilot. These templates are designed to be used during an active meeting. Add them whenever you need a quick insight:Decode what’s being said
| Template | What it does | When to use it |
|---|---|---|
| Acronym Explanation | Lists and explains every acronym used so far | When jargon is flying and you need to keep up |
| Engineering Translator | Explains the last technical concept in plain language | When a technical discussion goes over your head |
Stay sharp in the room
| Template | What it does | When to use it |
|---|---|---|
| Make Me Look Smart | Suggests a challenging question with follow-ups | When you want to contribute something sharp to the discussion |
| Decision Summary | Summarizes decisions made so far and flags open items | Before moving to a new agenda topic |
| Meeting Tempo Check | Analyzes pace and suggests ways to improve engagement | When the meeting feels like it’s dragging or losing focus |
Track outcomes as they happen
| Template | What it does | When to use it |
|---|---|---|
| Topic Outcome Tracker | Table of topics discussed, rationale, and outcomes | Running tracker throughout the meeting |
| Goal Status Tracker | Tracks progress against your stated meeting goals | When you defined clear goals before the meeting |
| Ticket Generator | Extracts actionable tickets in a structured table | When the team is defining work items |
| Most Pressing Item | Identifies the highest-priority item from the discussion | When the team needs to converge on what matters most |
Use slash commands for speed
Screenshot needed: prompt bar with
/ typed and filtered template suggestions visible. Save as /images/during-meeting-slash.png./ in the prompt bar for instant access to any template without opening the full library. Start typing to filter (for example, /acronym, /ticket, /smart), then press Enter.
This is the fastest way to pull in a live insight mid-conversation without breaking your focus.
Add tasks on the fly
Don’t limit yourself to what you pre-loaded. During the meeting, you can:- Add more templates if the conversation takes an unexpected direction
- Write custom prompts for anything specific: “What are the main risks in the migration plan we just discussed?”
- Use persona templates to get a specific perspective: the Security Sentinel, Devil’s Advocate, or Technical Architect can weigh in on the discussion
Pause for decision clarity
Before moving to a new topic, say decisions out loud:- “So we’re going with Option B, the phased rollout. Jane owns the timeline.”
- “We decided to defer the API redesign to next quarter.”
Toward the end
In the last few minutes:- Review your artifacts: check that decisions and action items are captured correctly
- Confirm owners: make sure each action item has a clear owner stated in the transcript
- Add a final prompt if needed: “Summarize the three decisions we made and who owns follow-up”
Everything updates in real time. You don’t need to wait until after the meeting to see your outputs; review them live and course-correct before the call ends.