Skip to main content

​
What it does

Live transcription shows your conversation as it happens, giving everyone a shared reference during the meeting. The transcript is the foundation for all AI-generated artifacts: every summary, action list, or spec is grounded in what was actually said.

​
Why teams use it

  • Reduces missed points in fast-moving discussions
  • Gives everyone a shared, scrollable source during the meeting
  • Powers artifact generation with accurate meeting context
  • Makes end-of-meeting recap much faster

​
How it works

Earmark is botless: nothing joins your call or alerts other participants. Audio is captured directly from your device.
Meeting view with live transcription panel showing scrolling transcript text during recording.

Live transcript during an active recording

1

Start recording

Open Earmark and begin capturing. The transcript appears in real time as the conversation progresses.
2

Follow along

The transcript scrolls live so you can reference what was said moments ago without interrupting flow.
3

Stop recording

When the meeting ends, the full transcript is saved. Earmark automatically generates a title based on the conversation content.

​
Who said what

On desktop, Earmark transcribes your microphone and the meeting audio as separate sources. In the expanded transcript, color and alignment show what you said apart from what everyone else said, and Chat uses the same split to answer questions like “What did I say?” Earmark doesn’t label other participants by name. On the web, and in older desktop recordings, the transcript is a single mixed stream without speaker labels.

​
What gets transcribed depends on your platform

Earmark’s transcription captures different audio depending on whether you’re using the desktop app or the web app. See Platforms for the full comparison.

​
Desktop (macOS and Windows)

The desktop app captures both your microphone and system audio. This means Earmark transcribes what you say and what other participants say, even when you’re wearing headphones on a Zoom, Meet, or Teams call. This is the recommended setup for remote meetings.

​
Web

The web app can only capture your microphone. Other participants’ audio is not transcribed unless it’s loud enough for your microphone to pick up (for example, playing through speakers in a conference room). The web app works well for:
  • In-person meetings with a shared microphone
  • Reviewing past meetings and generating artifacts
  • Quick sessions where you only need to capture your own voice
For the best transcription of remote meetings, use the Earmark desktop app. System audio capture is what makes it possible to get a complete transcript of both sides of the conversation.

​
Language support

Workspace admins choose the transcription language mode for the whole workspace: Use English when your meetings are entirely in English. Switch to Multilingual when participants speak different languages. It handles switching languages mid-conversation, so you don’t need to set a language per speaker. To change it:
  1. Go to Settings > Workspace.
  2. Find Transcription language.
  3. Choose English or Multilingual.
The setting applies to new meetings in the workspace. Existing transcripts aren’t re-processed.

​
Best-use moments

  • Scope clarification and requirements gathering
  • Tradeoff discussions where exact wording matters
  • Action-item assignment: confirm who owns what
  • Client calls where you need to capture feedback verbatim
Earmark indexes every transcript for full-text search. Use the command menu (Cmd+K / Ctrl+K) to search across all your meeting transcripts and find specific discussions quickly.
Treat transcription as a decision aid, not a perfect legal transcript. Confirm critical decisions explicitly with the team before the meeting ends.
Relying on transcript text alone without confirming ownership and due dates. Always review and confirm action items before sharing.