Meetings and search

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What it does

Earmark keeps a full history of your meetings, organized by date. Browse or search it to revisit any past meeting, review the transcript, regenerate artifacts, or share outputs after the fact. Press Cmd+K / Ctrl+K to find any meeting, artifact, or task from anywhere. If you delete a meeting by mistake, you can restore it within 30 days.

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Browsing your meetings

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Recent meetings

The sidebar keeps your most recent meetings close at hand. Click any meeting to open it and review its transcript and artifacts. Hover over a meeting to preview its date, time, and assigned projects. Long titles scroll into view, so you can read the whole name. To Rename meeting or Delete meeting without opening it, use the three-dot menu.

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All meetings

Open the Meetings page from the sidebar to see your full meeting history, grouped by date. Keep scrolling to load older meetings, all the way back to your first one.

• Search meetings: type part of a title to search your entire history.
• Filter by date: jump to a specific day. The calendar highlights the days that have meetings.
• Projects: each meeting shows the projects it belongs to. Tick the checkboxes next to several meetings to add them to a project at once.

To ask questions about what was said, rather than find a meeting by title, use Chat.

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Search with the command menu

Press Cmd+K (macOS) or Ctrl+K (Windows) from anywhere in Earmark, or click the search button in the sidebar, to search your meetings, artifacts, and tasks and jump to common actions. It’s keyboard-first: open it, type, use the arrow keys to move through results, and press Enter to open one. The command menu also has quick actions: start a new meeting, open settings, and switch between light and dark mode.

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Auto-generated titles

When you stop recording a meeting for the first time, Earmark automatically generates a descriptive title based on the transcript content. This makes it easy to identify meetings at a glance without manual labeling. You can always edit the title later.

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Deleting and restoring meetings

Earmark uses a soft-delete system so you never lose important meeting data by accident. If you open a direct link to a meeting that was deleted (or one you no longer have access to), Earmark returns you to the home screen and shows a notice that the meeting is no longer available.

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Automatic cleanup rules

Earmark automatically cleans up some calendar-created placeholder meetings so your history stays relevant.

• If a calendar event is canceled and the meeting never had captured content, Earmark removes it from meeting lists and search.
• If a calendar event reaches its scheduled end and the meeting never had captured content, Earmark removes it.
• If you disconnect a calendar and clear upcoming events, future placeholder meetings with no captured content are removed.

If recording has started or you created tasks/artifacts, Earmark keeps the meeting and updates its status instead of removing it automatically.

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Data retention

When a meeting is deleted, all associated data is cascade-deleted with it: transcript chunks, tasks, artifacts, and participant records. Restoring a meeting brings all of this back.