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First meeting goal

By the end of your first session, you should have a clear summary, concrete next steps, and an output you can share with your team immediately.
For the strongest first run, pick a recurring team meeting where follow-up quality matters, like a weekly sync, planning session, or retro.

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Step-by-step

Start capture and watch Earmark get to work

1

Start the meeting

Open Earmark and click New meeting, or open the meeting from Coming up if you’ve connected your calendar. Then click record to start capturing the conversation: no plugins, no bots, no complicated setup.
2

Follow the live transcript

As the conversation progresses, the transcript updates in real time. Use it as a shared reference, with no need to take manual notes.
3

Generate an artifact mid-meeting

While the meeting is still going, try generating your first artifact. Click the prompt bar and either:
  • Type a prompt like “Summarize decisions and action items so far”
  • Type / for slash commands and pick a template like Real-Time Meeting Minutes
  • Open the Templates library and browse by use case
The artifact will update live as the conversation continues; task agents build summaries, follow-ups, and deliverables while you’re still talking.
4

Stop recording and review

When the meeting ends, stop recording. On desktop, Earmark ends the recording for you if you forget. Earmark generates a title automatically from the transcript. Review your artifact and make any edits.
5

Share with your team

Your artifact is visible to workspace members. Share it while the conversation is still fresh so your team can act on decisions immediately.

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What to try next

After your first meeting, explore these features:

Try more templates

Browse 30+ templates for different meeting types and roles.

Set up personalization

Add your role and bio so artifacts match your communication style.

Connect your calendar

See upcoming meetings in the sidebar, then join and start recording in one click from a desktop notification.

Search past meetings

Use Cmd+K to find any meeting, artifact, or discussion.

Ask about your meetings

Ask Chat questions across all your meetings and get answers with sources.

Organize with projects

Group related meetings and share them with your team.

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First-meeting checklist

Use this as a quick reference for your first session:
  • Open Earmark and start recording before the meeting begins
  • Let the transcript run; don’t worry about taking manual notes
  • Generate at least one artifact during the meeting
  • Review the artifact before sharing
  • Stop recording when the meeting ends (on desktop, auto-end does this for you)
  • Share the output with your team