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Not notes. Real work.

Artifacts are not meeting summaries. They’re structured, shippable deliverables: PRDs, Linear/Jira tickets, decision logs, exec updates, engineering specs, and follow-ups, generated directly from the live conversation.

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Tasks create artifacts

You start by adding a task, which is a prompt that tells Earmark what you need. Earmark processes the task against your transcript and produces an artifact: the structured output that appears in the editor. One meeting can have multiple tasks, each generating its own artifact. Think of it this way:
  • Task = what you ask for (“Summarize decisions and next steps”)
  • Artifact = what Earmark creates (the formatted document with owners, dates, and action items)
You can write a task from scratch or pick one from the template library. Templates are pre-built tasks designed for common workflows, so you get a polished artifact without writing the prompt yourself.

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Why it matters

Meeting value is realized after the call. Artifacts shorten the path from conversation to execution: turn talk into done. Produces clean, structured deliverables with owners and dates, so there’s no “second shift” of docs and follow-ups.

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How it works

1

Open a meeting in Earmark

Start or join a meeting so Earmark is capturing the conversation.
2

Add a task

Write a prompt describing what you need, or pick a template from the library. You can also type / in the prompt bar for quick access to templates.
3

Earmark creates the artifact

Earmark processes your task against the transcript and generates a structured document.
4

Review and share

Check the artifact, then share it with your team. Artifacts are visible to everyone in the workspace with access to the meeting.

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Live updates

When a meeting is actively being recorded, artifacts regenerate automatically to stay current with the conversation. Task agents build summaries, follow-ups, and deliverables while you’re still talking. Click Sync live on any task to see it update every 45 seconds.
Once recording stops, the artifact finalizes with the complete transcript.

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What artifacts look like

Artifacts are rich documents with headings, lists, tables, and structured sections. They follow the format defined by your prompt or template.

Summaries

Capture what changed, what was decided, and what still needs follow-up.

Action items and tickets

Clarify next steps so owners can move immediately. Generate tickets ready for your project tracker.

Update posts

Create formatted updates for Slack, Teams, or email, ready to send.

Engineering specs

Extract actionable engineering items with motivation, requirements, and acceptance criteria.

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Personalization

Artifacts are shaped by your context. Earmark uses your role, bio, and your workspace’s company vision to tailor tone, terminology, and relevance. You can set these in Personalization settings.

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Tips for better artifacts

  • Be specific in your prompt: “Summarize the API discussion with risks” works better than “Summarize the meeting”
  • Use templates as starting points, then customize the prompt to your exact need
  • Review outputs before sharing: AI captures the conversation faithfully, but always confirm critical decisions
  • Create multiple artifacts per meeting for different audiences (engineering spec for devs, executive summary for leadership)